Laptop Rollout & Google Suite — Verdas Case Study

Google Workspace

Laptop Rollout & Google Suite

A fast-growing startup was onboarding staff faster than its IT infrastructure could keep up. New hires were waiting days for equipment and arriving to find no corporate email, no shared drives, and no security policies in place. Verdas stepped in to procure, configure, and deploy 20 laptops end-to-end — with a full Google Workspace environment, company email, and endpoint security policies live before the first employee sat down.

20 Laptops Procured & Configured

1 day Average Device Ready Time

100% Staff on Secure Company Email

5 days Full Project Delivery

The Challenge

Scaling Headcount Without Scaling IT

The client had tripled its headcount over six months through a combination of direct hiring and a small acquisition. With no dedicated IT function, the founders had been managing device setup themselves — an unsustainable approach that was consuming significant time and producing inconsistent results.

Staff were using personal Google accounts for work correspondence, files were scattered across personal drives with no access controls, and new laptops were being handed over with no security hardening in place. The CEO needed a professional IT baseline established quickly, without slowing down the pace of hiring.

No company-owned email domain — staff using personal Gmail accounts
No shared drives or document structure — files on personal devices
Laptops shipped with default out-of-box configuration, no hardening
No MDM — no visibility of device health or installed software
New hire onboarding taking 2–3 days to reach a working setup
No offboarding process — leavers retaining access to company data

The Solution

End-to-End Procurement, Configuration & Deployment

Verdas handled everything from sourcing the right hardware spec for the team's workload through to the final handover of a fully configured, policy-managed device to each employee. Simultaneously, a Google Workspace tenant was built from scratch — with a proper domain, team structure, shared drives, and security policies configured before a single account was activated.

Day 1

Hardware Specification & Procurement

Requirements gathered from department leads covering use cases, portability needs, and software requirements. Hardware spec finalised and 20 laptops sourced through Verdas' procurement channel at competitive pricing, with 48-hour delivery SLA negotiated.

Days 2–3

Google Workspace Tenant Build

Google Workspace Business Standard tenant configured from scratch. Company domain verified, MX records published, and email routing tested. Organisational unit structure built to reflect the company's team hierarchy. Shared drives created per department with appropriate permission inheritance. 2-Step Verification enforced across all accounts via Admin Console policy.

Days 3–4

Laptop Configuration & Security Hardening

Each laptop enrolled into Google Endpoint Management via the Admin Console. Security policies pushed covering disk encryption, screen lock timeout, approved app deployment, and remote wipe capability. Corporate Chrome profile configured with bookmarks, extensions, and proxy settings. Asset tags applied and inventory logged.

Day 5

User Onboarding & Handover

All 20 employees onboarded with personalised Google accounts, shared drive access, and a 30-minute team walkthrough session. Quick-reference guide produced covering Google Meet, Drive sharing etiquette, and security best practices. IT admin documentation left with the operations lead for ongoing management.

Google Workspace Apps Deployed

The Full Collaboration Stack

📧

Gmail

Company domain email with spam filtering and routing rules

📁

Google Drive

Shared drives per department with role-based permissions

📅

Google Calendar

Shared calendars, meeting rooms, and team availability

🎥

Google Meet

Integrated video conferencing for hybrid and remote teams

📝

Google Docs & Sheets

Collaborative documents replacing local Office files

💬

Google Chat

Team messaging with channel structure mapped to departments

🔐

Admin Console & MDM

Centralised device management, policies, and user provisioning

🛡️

Google Vault

Email and Drive archiving for compliance and eDiscovery

Technical Detail

Hardware & Security Configuration

💻

Hardware Procurement

20 x business-grade laptops sourced to a Verdas-specified configuration — balancing performance for each team's workload (design, ops, sales) with portability and battery life. All devices shipped directly to the Verdas staging area for pre-configuration before employee handover.

🔒

Endpoint Security Hardening

Each device enrolled in Google Endpoint Management before handover. Full disk encryption enforced, automatic screen lock set to 5 minutes, remote wipe capability tested per device. Approved application list configured to block unapproved software installations.

👤

Identity & Access Management

Google Workspace accounts provisioned with 2-Step Verification enforced as a mandatory policy. Shared drive permissions structured by role — preventing over-sharing while ensuring teams have access to what they need from day one.

🚪

Offboarding Process

A documented offboarding procedure delivered alongside the handover — covering account suspension, drive transfer, device recovery, and remote wipe steps. Ensured the client had a clean process for managing leavers from day one rather than inheriting the previous ad-hoc approach.

Technologies Used

Google Workspace Business Standard Google Admin Console Google Endpoint Management Gmail Google Drive Shared Drives Google Vault 2-Step Verification Chrome Browser Management Full Disk Encryption DNS & MX Configuration Asset Management

The Results

A Professional IT Foundation in Five Days

Every employee started their first day with a configured laptop, a working company email address, access to their team's shared drives, and a clear understanding of how to use the tools. The founders stepped away from IT management entirely — handing over a documented admin guide that gave the operations lead everything needed to manage the environment going forward.

All 20 employees onboarded to Google Workspace on day one of deployment
Company email domain live and sending within 48 hours of project start
New hire device ready time reduced from 2–3 days to under 1 day
100% of devices enrolled in MDM with remote wipe capability active
Full disk encryption confirmed on every laptop before handover
Documented onboarding and offboarding procedures left with the client
Founders freed from IT management entirely within the project week

"We were drowning in IT tasks that we had no business doing ourselves. Verdas came in, sorted everything in a week, and left us with a proper setup that actually scales. Every new hire now gets a ready-to-go laptop and working email on their first day — it's made a huge difference to how professional we look and how quickly people get productive."

— CEO, Fast-Growing Technology Startup

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