The Transformation at a Glance
| Process | Before Verdas | After Verdas |
|---|---|---|
| Time & Attendance | Paper timesheets, 6 different methods | Unified biometric terminals, real-time sync |
| Payroll Processing | 3+ days of manual reconciliation per cycle | Under 4 hours, automated from biometric data |
| Employee Records | Fragmented across spreadsheets and email | Single source of truth in the HRIS platform |
| Holiday Requests | Email to line manager, manually updated in spreadsheet | Self-service portal with automatic entitlement tracking |
| Cross-Site Visibility | None — siloed by location | Live dashboard showing headcount and attendance across all sites |
| Compliance Reporting | Manually compiled, weeks in arrears | Automated working time reports, always current |
One Platform. Six Sites. Zero Friction.
Verdas ran a structured vendor evaluation process to select the right HRIS platform for the client's scale and compliance requirements. Once selected, the project was executed in parallel across all six sites with dedicated on-site support during each terminal installation — ensuring no single location suffered extended disruption.
Workshops held with HR, payroll, and site managers at each location. Working time requirements, payroll integration needs, and employee self-service expectations documented. HRIS platform selected and procurement initiated.
Employee records cleansed and migrated into the new HRIS. Pay grades, leave policies, and working time rules configured per site. Payroll integration tested end-to-end with finance team sign-off before go-live.
Biometric clocking terminals installed and networked at all six sites. Each device enrolled employees on-site with Verdas engineers present. Terminals tested for real-time sync latency and failover behaviour before sign-off.
Full training delivered to HR managers and site supervisors. Dedicated hypercare support window for the first two payroll cycles to resolve any edge cases. Documentation and admin guides left with the internal team.
Technology & Integration Detail
From Chaos to Clarity
Within the first full payroll cycle post-launch, the client recorded zero manual correction entries — a first in the company's history. The HR team went from fire-fighting data errors to focusing on retention and recruitment strategy for the first time.
- Payroll processing time reduced from 3+ days to under 4 hours per cycle
- Zero timesheet errors recorded in the first three months post-launch
- HR admin query volume down 60% thanks to the self-service portal
- Full working time compliance reporting available in real time
- All six sites live and fully operational within a 3-week project window
- Senior leadership gained live cross-site staffing visibility for the first time
"We had been talking about sorting out our HR systems for years. Verdas came in, listened carefully, and delivered something that actually worked for our team within three weeks. The biometric terminals have been completely seamless and the payroll integration has saved us an enormous amount of time every single week."
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